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Events in a Park or Trail

Rock-Canyon-Trailhead-Park-pavilionCommunity Events and Services Application versus Parks and Trail Use Application?
Are you unsure if you should complete a Community Events and Services Application if your event is in a Provo Park or on a Provo Trail? 

This flow chart will help you identify the application you'll need for your event. Also, the 311 Special Events page or Community Events and Services Application can how you learn more about Special Events within Provo City.

A Park and Trail Use Events Application is required for all events that take place within a Provo City Park or Trail and meet any of the following criteria as identified in Provo City Code, Chapter 9.19, Park Use Regulations, Section 9.19.020. Use of Parks by Permission. Common events with this criteria can include any of the following; large events where attendance exceeds pavilion capacity or 200+ people, corporate events, weddings, receptions, events with bounce houses or large inflatable toys, 1k/5k/10k/fun run events, concerts and filming events.

If you're still unsure of what application to complete, please contact 311 Customer Service or Parks & Grounds Operations

Note: All special events that take place within a park or on a trail are subject to a $200 Parks Use Fee or a Trail Use Fee.

Follow the steps below to complete a Park and Trail Use Application:

calendar-blueStep One: Find and Reserve Park Pavilion(s)All Community Event and Park Use Applications require park pavilion(s) to be reserved prior to submitting the application. These resourceful tools can help:

Park Finder - Locate a park by amenity, feature or by map location
Parks Info - Specific details and overhead maps of each park
Pavilion Calendar - See all reserved pavilions by park and date
Reservations - Easily reserve pavilion(s) online (use Internet Explorer)

SEVEN DAYS ADVANCE NOTICE IS REQUIRED FOR ALL RESERVATIONS AND CANCELLATIONS. Learn more about out Pavilion Rules and Regulations.

Our 2017 Pavilion Reservation Season is open from April 15 - October 15. Learn more at the Reservation page.
wedding-table-setupStep Two: Complete the Parks and Trail Use ApplicationAfter making your pavilion(s) reservation, complete the Special Parks and Trail Use Application.

You'll be asked to include your pavilion reservation number(s) and additional details of your event. You're application will be reviewed by the Parks & Grounds office upon receipt.

trail-lined-with-large-treesStep Three: Fees and MapsUpon completion of the application, you'll be contacted by the Parks & Grounds office to go over the specific details of your event.  

You may be asked to submit a map of your event with placement locations of utilized space outside of the pavilion(s). Overhead maps of each park can be found on the Parks Info page.

After your event has been reviewed by the Parks & Grounds office, the Parks Use Fee will be due. This can be paid over the phone with a credit card (2.95% credit card fee is applied) or a check can be brought to the Parks & Grounds Office. These fees are:

     Parks Use Fee:     $200
     Trail Use Fee:        50 - 200 participants and/or spectators: $200
                                   200 - 500 participants and/or spectators: $1 per person
                                   500+ participants and/or spectators: $500 + .50 cents per person

For more information concerning parks rules and regulations please click here.
kid-on-inflatable-slideStep Four: Liability InsuranceLiability Insurance is required for several activities in a park including the use of bounce houses, inflatable toys and some carnival games. 

Please include the following information when submitting insurance certificate to the Parks & Grounds office:

  • the park name and pavilion number
  •  the name of the event
  • who reserved the pavilion and phone number
  • the time period and date of reservation

    If the inflatable rental agency does not provide insurance, insurance may be purchased at Provo City through the T.U.L.I.P. insurance program by contacting the Provo Purchasing office at (801)852-6518 or by email.

    Bounce houses, inflatable toys and bubble soccer are allowed with pavilion reservations only. Insurance covering Provo City MUST be provided NO LATER THAN SEVEN DAYS PRIOR TO THE EVENT. If insurance is not provided, the inflatable item or bounce house will not be allowed to be set up in the park. 

    Slip n' Slides, large water features and any item requiring water hookups are not permitted at Provo City parks. 

    Electrical service at the park will not support the electrical draw of the inflatable toy or bounce house; please provide your own power.
  • timp-kiwanis-pavilion-260Step Five: Final ArrangementsBased upon your event attendance, you'll be asked to provide the following for your event:

    All Events: provide additional trash bags and/or containers for your event. All trash must be carried out after your event.

    Provide portable toilets based upon the following event attendance:
         300 - 999: 2 portable toilets
         1000+: refer to UT Admin Code R392-400 

    If you've reserved a park gate key, please schedule a time to pick it up during Parks & Grounds office hours, Monday - Thursday, 7AM - 6PM.

    Also, please become familiar with Provo Parks Use Rules and Guidelines and Provo Pavilion Reservation Rules